Describe the Czech business.
Activities, expected customers, staff, local premises, first transactions and the parent’s reporting deadline. Decide what needs a legal or tax review.
You + your advisersActivity, structure and responsibilities
Your business in the Czech Republic
Expand into
Czechia.
Czech bookkeeping, tax filings and payroll for your new subsidiary, with monthly accounts in English for your head office.
For businesses already operating in the EU and opening a Czech operation.
01
Prepare the accounting.Before the first sale or hire.
02
Keep Czech obligations covered.Books, filings, payroll and deadlines.
03
Report back to your team.Monthly accounts in English.
The subsidiary route, shown here.The right structure depends on what the Czech operation will do.
01 / Before you incorporate
A Czech company?
Start with the activity.
Selling to Czech customers, hiring locally and running a Czech business are different situations. A subsidiary is one route; it is not an automatic requirement for every EU expansion.
Local team · contracts · operating costs
Map the Czech activity first.
Where will decisions be made? Who signs customer and supplier contracts? Who employs the team? These facts guide the legal and tax review, then the accounting setup. A Czech subsidiary can have its own contracts, books and reporting calendar.
| What changes | Czech subsidiary | Czech branch | Cross-border activity |
|---|---|---|---|
| Who operates | Czech subsidiaryA separate Czech legal entity, owned by the parent. | Czech branchThe foreign company acts through a Czech branch. | Cross-border activityThe existing EU company remains the contracting business. |
| Before starting | Czech subsidiaryOwnership, directors, address, activities and funding. | Czech branchThe branch's activities, registration and responsibilities. | Cross-border activityLocal presence, VAT, staff and the actual place of activity. |
| Accounting question | Czech subsidiarySeparate local books and a reporting pack for the parent. | Czech branchThe Czech records and reporting needed within the foreign company. | Cross-border activityWhich Czech registrations or reporting duties arise, if any. |
| Review needed | Czech subsidiaryFormation, funding and transactions with related parties. | Czech branchThe legal form, local tax position and parent responsibilities. | Cross-border activityThe difference between temporary sales and a local establishment. |
This comparison identifies questions to resolve. A lawyer or qualified tax adviser confirms the structure and any specialist tax treatment for your actual activity.
02 / From a plan to the first close
Agree the setup.
Then start operating.
The formation, the tax registrations and the monthly accounts are separate pieces of work. Give each one an owner before money starts moving.
Complete the legal setup.
Your appointed notary or legal provider prepares the formation and registration. The Czech company becomes a legal person when entered in the Commercial Register. Agree who supplies the parent’s documents, director records and registered-office consent.
Your legal providerFormation and legal records
Put the accounting in place.
Agree the first accounting period, source documents, bank access or exports, funding records and required registrations. Set a document deadline and a monthly close date.
ORNEVIO + your finance teamBooks, access, registrations and close calendar
Close the month. Report the position.
Reconcile bank and related-party balances. Prepare the accounts, applicable filings, payment instructions and outstanding questions. Deliver the agreed pack in English.
ORNEVIOCzech accounts and an agreed reporting pack
Bank onboarding and VAT registration have their own reviews. Track their status separately from the company’s registration date.
01Company exists
Commercial Register entry completed; ownership, directors and signing authority recorded.
02Activity can start
Required business permissions, contracts, banking arrangements and employer or tax registrations checked for the actual activity.
03First close is ready
Opening balances supported, access arranged, document owners named and the first reporting date agreed.
03 / The accounts behind the expansion
Your first month.
From funding to close.
See the Czech company’s result, available cash and balance with the parent in one monthly pack.
Funding agreed and documented
EU parent company
Loan to the Czech subsidiary
Czech company
The transfer increases cash and creates a liability to the parent. It does not become customer revenue.
Balance with the parent750,000 payableEffect on revenue0
Customers pay 450,000 CZK. Suppliers, payroll, operating costs and equipment take 550,000 CZK. The report also records unpaid invoices and customer advances.
ornevio
CZECH COMPANY
Monthly accounts
First operating month
CZK
Closing bank cash
900,000 CZK| Cash movements | CZK |
|---|---|
| Opening bank cash | 250,000 |
| Loan received from the parent | 750,000 |
| Customer receipts | 450,000 |
| Supplier payments | (225,000) |
| Payroll payments | (150,000) |
| Other operating payments | (50,000) |
| Equipment purchase | (125,000) |
| Closing bank cash | 900,000 |
The parent loan is a funding movement. The equipment payment is separate from the month’s operating costs.
Operating result before depreciation, interest and tax
(50,000) CZK| Income and expenses | CZK |
|---|---|
| Customer receipts | 450,000 |
| Less: customer advances | (75,000) |
| Add: sales not yet collected | 100,000 |
| Revenue earned | 475,000 |
| Supplier costs | (325,000) |
| Payroll costs | (150,000) |
| Other operating costs | (50,000) |
| Operating result before depreciation, interest and tax | (50,000) |
Supplier costs include 100,000 CZK not yet paid. Customer advances relate to work outside the month.
Total assets
1,125,000 CZK| Closing balances | CZK |
|---|---|
| Bank cash | 900,000 |
| Customer receivables | 100,000 |
| Equipment | 125,000 |
| Total assets | 1,125,000 |
| Loan from parent | 750,000 |
| Supplier payables + customer advances | 175,000 |
| Capital + current result | 200,000 |
| Liabilities and equity | 1,125,000 |
Opening capital: 250,000 CZK. Current result: (50,000) CZK. Parent funding is shown independently.
Before the close is final
3 open itemsConfirm the related-party balance.
Compare the Czech company’s 750,000 CZK liability with the parent’s records and retain the confirmation.
Finance teamsExchange balance confirmationsCheck the funding terms.
Retain the signed agreement. Refer any interest, pricing or specialist tax question to the appointed adviser.
Parent + adviserConfirm terms and treatmentSet the equipment service date.
Confirm when the asset becomes available for use before finalising the depreciation treatment.
Czech companyProvide the supporting recordThe report identifies the missing decision and who needs to make it.
Opening cash250,000
+Parent funding750,000
+Customer receipts450,000
−Payments550,000
=Closing cash900,000 CZK
Simplified example: CZK only, before VAT, interest, depreciation and income tax. Opening cash and equity are 250,000 CZK each; all other opening balances are zero. Formation costs are outside this month.
What reaches your finance team.
Results and balances
English profit and loss and balance sheet, with the period, currency and important movements identified.
Reconciliations
Bank balances, open customer and supplier items, and balances with the parent supported by the underlying records.
Payments and deadlines
Applicable tax and payroll payment instructions, amounts and due dates for the agreed work.
Decisions to close
Missing documents and unresolved items, with an owner and next action. Delivery format and close date agreed at the start.
04 / Costs
Launch costs.
Monthly accounting.
Budget for the legal setup, registrations and ongoing accounting as separate lines.
One-off / setup
Starting the operation.
Obtain a written scope and quote from the provider responsible for each part.
Legal formation or branch setupDocuments, notary and registration work.Separate quote
Translations and certified documentsRequirements depend on the parent’s country and the documents used.Separate quote
Specialist legal or tax reviewStructure, funding and related-party questions.Separate quote
First employer setupOnly when employer registration is needed.1,490 CZKOnce
Budget any rent or registered-office service separately as an ongoing cost, with its provider, billing period and cancellation terms.
Recurring / ORNEVIO
The monthly work.
Bookkeeping, agreed Czech filings and a reporting calendar for the local business.
Before first salesA simple Czech company preparing to trade.From 1,990 CZKPer month
Running a companyBookkeeping, applicable VAT filings and monthly accounts in English.From 4,990 CZKPer month
Reporting & planningAgreed budget, cost analysis and cash planning.From 14,900 CZKPer month
Standard Czech payrollNo monthly base fee.490 CZKPerson / month
Package inclusions and additional services ORNEVIO fees exclude VAT. Routine identified-person registration is included in every ongoing package; routine full Czech VAT registration is included in packages from 4,990 CZK per month. Parent-company templates, account mapping, consolidation and foreign filings need an agreed separate scope.
05 / Launch documents
Documents for
the Czech launch.
Start with the parent’s records and Czech operating plan. The appointed provider confirms which documents need translation or certification.
0 / 9Ready
Parent company.
The ownership and operating plan come from your team.
Legal provider.
Have the appointed notary or lawyer confirm the country-specific pack before ordering certified documents.
ORNEVIO + finance team.
Prepare the sources for the first accounting period.
Foreign-parent documents: confirm who issues each record, who signs it and which translation, certification or legalisation the appointed provider accepts. There is no single document rule for every EU ownership chain.
Selections clear when you reload. Send supporting documents through the secure channel agreed with your provider.
06 / Before the first transaction
Questions your
team will ask.
Do we need a Czech subsidiary to sell to Czech customers?
Not automatically. The activity, staff, premises, contracting arrangements and tax position matter. A subsidiary, branch and cross-border activity have different consequences. Confirm the legal and specialist tax questions before choosing the route.
Can the Czech company be owned by our existing EU company?
A Czech subsidiary can have a corporate parent. The appointed legal provider confirms the required ownership documents, resolutions, authorisations and registration steps for your specific structure.
Will ORNEVIO create the company and open its bank account?
ORNEVIO’s accounting scope covers Czech books, agreed filings, payroll and reporting. Formation, legal documents, address services and banking arrangements require their own provider and written scope. Banks make their own account-opening decisions.
Does funding from the parent become Czech revenue?
A transfer does not establish revenue by itself. Its treatment follows the agreement and the underlying transaction. A documented parent loan is distinct from sales; share capital, contributions, services and reimbursements have their own treatment. Specialist funding and transfer-pricing questions require an adviser.
Can our finance team receive its own reporting template?
Monthly accounts are available in English. Send the parent’s required template, chart of accounts, currencies and deadline before we quote. Mapping, group adjustments, IFRS or US GAAP conversion and statutory consolidation are separate work and must be expressly agreed.
What if head office reports in EUR?
Send the required currency, template and reporting policy before we quote. A parent-facing EUR view needs an agreed exchange-rate source, conversion method and reconciliation to the local books. It does not replace Czech accounting and filing requirements. Currency conversion and group adjustments must be included in the agreed scope.
What is covered before the first sale?
The agreed accounting for a simple Czech company preparing to trade, including bank movements, ordinary setup expenses and applicable filings. The Before first sales package starts at 1,990 CZK per month excluding VAT. It does not include company incorporation. The scope and fee are confirmed in writing.
Who monitors datová schránka and filing deadlines?
After access is arranged, ORNEVIO monitors accounting and tax messages, tracks related deadlines and handles routine accounting correspondence with Czech authorities. Matters requiring your decision or specialist legal advice are passed to the responsible person.
Can we request a proposal without a call?
Yes. Email us with the parent’s country, the planned Czech activity, expected start and the accounting help you need. A short description is enough to begin. We can ask follow-up questions and prepare the proposal by email.
Your Czech operation
Tell us what
you are planning.
Leave your email and a short description. If you know them, include the parent’s country, the Czech activity and the expected start.
Already appointed a notary or lawyer? Let us know who is handling the setup.
hello@ornevio.comPackage